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Rules and Regulations

CONTRACT FOR SPACEA $50 deposit for the vendor rental space for the Voices in Cloth Show is due with your application by September 7, 2021. You will be notified if you are accepted by September 21, 2021. If you are accepted, your $50.00 deposit will be applied to your total cost; full payment is due by October 31, 2021. If you are not accepted, you will receive a refund of your deposit.


REFUND POLICY: Prior to November 1, 2021, a full refund will be issued when a request for refund is submitted in writing to the Vendor Chair. After November 1st and until January 1, 2022, a refund of 50% will be issued. There will be no refunds after January 1, 2022.


Richmond Business License:  Contact the City of Richmond to verify if you are required to purchase a business license. {We will update this section as more information becomes available}


BARE BONES PACKAGE10’D x 10’W or 10’D X 20’W or 10’D x 30’W booth spaces enclosed in 8’ black drapes.


Each booth package will include:

  • Pipe and drape
  • One (1) trash can 
  • One (1) 7” X 44” Exhibitor ID Sign
  •  5 amps/500 watts electrical service

Vendors will reserve all additional equipment and electrical services through ROSSI EXPOSITIONS rossiexpo.com and pay additional charge(s) directly to them. Wi-Fi is spotty in the venue, but you may purchase strong access from Craneway at the site.

There are a limited number of end cap (corner aisle) spaces available.  See the pricing chart for details.

VENDOR INSTALLATION DATES:  

Load-in  Thursday, March 24, 2022, 2:00 pm - 5:00 pm or Friday, March 25, 2022, 8:30 am - 12:30 pm. 

Set-up    Friday, March 25 2022, 8:30 am - 5:00 pm.   (Minor set-up adjustments may be made March 25, 2022, 8:30 am - 10:00 am.) 

SHOW DATES/TIMES:

Saturday, March 26, 2022, 10:00 am - 5:00 pm

Sunday, March 27, 2022, 10:00 am - 4:00 pm

DISMANTLING/LOAD OUT:  

Sunday, March 27, 2022, 4:00 pm - 7:00 pm

PROTECTION OF PREMISES PROPERTY: Nothing shall be pasted, tacked, nailed or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Vendors may not attach anything to the drape in their booths. Vendors violating this regulation are expressly bound, at their expense, to repair any such damage they may cause. In addition, no rice, confetti, birdseed, or other similar material is permitted at the facility.  Pyrotechnics are not permitted.

BADGES:  Each vendor space will be allotted badges for each staff member ONLY. Badges must be worn at all times during show hours and during load-in, set-up, and load-out. All badges are free of charge. Admission to the vendor area will be by badge only, and this rule will be strictly enforced.

INDEMNIFICATION:  Except with respect to the gross negligence or willful misconduct of East Bay Heritage Quilters (EBHQ), the OE Parties (as defined below), and/or Ford Point, LLC, Vendor shall indemnify, defend and hold harmless EBHQ, the OE Parties and Ford Point, LLC and their respective officers, directors, shareholders, partners, members, managers, affiliates, subsidiaries, employees, tenants, concessionaires, successors, attorneys and agents (collectively, the “OE Parties”) from and against all loss, cost (including without limitation attorneys' fees and disbursements), claims, demands, damages, expenses and liabilities (including statutory liability and liability under worker's compensation laws), (collectively “Losses”), in connection with claims for damages as a result of injury or death of any person or loss of or damage to any property sustained by any of the OE Entities (as defined below) and/or all other persons arising in connection with Vendor’s use or occupancy of the Premises, including the Ford Parking Lot and other public access areas, or activities conducted therein by Host (EBHQ), its officers, employees, agents, invitees, partners, customers, contractors, and subcontractors.

INSURANCE:  We recommend that each vendor carry their own liability, theft, damage, and worker’s compensation insurance. Please check with your insurance company if you have questions about your coverage.

Please contact us if you have questions.


By submitting your application you agree to all above terms and conditions.

EBHQ.org

Contact us at EBHQ.Web.Supp@gmail.com

EBHQ is a 501(c)3 non-profit organization


East Bay Heritage Quilters (EBHQ)

PO Box 6223

Albany, CA  94706

All images and text are © copyright East Bay Heritage Quilters Guild or by individual Guild members or speakers.

 Reproduction of any kind is expressly prohibited without written consent. 


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